While other firms are pulling back, Practi-Cal is investing in the future of school-based claiming.
Click a practitioner type below to learn more about the benefits of SpEdCare.
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Prescribed Orders & Services
Supervising nurses can enter authorized services that will create a “known service”. SpEdCare will intuitively hold claims until all authorized services are entered. Users can upload & review prescriptions and documents relevant to a students authorized services.
Documentation Templates
Like paper forms, supervising nurse can customize documentation templates for authorized services for the rendering practitioner to update with daily outcomes and notes.
Nursing Supervision
Supervising nurse can electronically review service records and approve or deny individual records or in bulk. If denied, a notification will appear on the rendering practitioners screen with instructions. Nurse can also add additional notes to the service record.
Daily Procedure Logs
Quicker and easier than paper…..Users can quickly enter daily procedures such as; specialized health care, accompanying & monitoring, bus aide, etc.. Users can also, review prescribed orders, services and access service documentation templates created by the supervising nurse. Multiple practitioners can add service to the log and as well as view previously recorded services by other rendering practitioners.
Note Library
Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.
Service Record Reports
Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.
Announcements & Help Library
Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.
Update patient information
Users can easily update student information, including parent consent for Medi-Cal and OHC.
Service Plans
Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No authorized Plan.
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Service Compliance Report
A report showing submitted service minutes, regardless of who provided the service. This will assist in ensuring the appropriate number of services have been submitted, per the authorized plan.
Quick Service Minute Review
Users can easily see how many minutes of service have been submitted for the current month and year, based on the service date being entered
Review Previous Notes
Users can quickly review previous service notes without leaving the documentation screen.
Note Library
Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.
Caseload & Group Management
Users can quickly search for and add students to their caseload, including authorized minutes. Using our drag & drop feature, students can be placed into unique service groups.
Caseload & Group Billing
Users can easily document services for predefined groups or entire caseload
Service Record Reports
Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.
Announcements & Help Library
Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.
Update patient information
Users can easily update student information, including parent consent for Medi-Cal and OHC.
Service Plans
Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No Plan.
Prescriptions
Services can be entered with or without prescription and SpEdCare will know how to process. Also upload & Review service prescriptions
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Speech Assessments
Quick, easy and compliant feature to record new SLP Assessment procedures.
Service Compliance Report
A report showing submitted service minutes, regardless of who provided the service. This will assist in ensuring the appropriate number of services have been submitted, per the authorized plan.
Quick Service Minute Review
Users can easily see how many minutes of service have been submitted for the current month and year, based on the service date being entered
Review Previous Notes
Users can quickly review previous service notes without leaving the documentation screen.
Note Library
Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.
Caseload & Group Management
Users can quickly search for and add students to their caseload, including authorized minutes. Using our drag & drop feature, students can be placed into unique service groups.
Caseload & Group Billing
Users can easily document services for predefined groups or entire caseload
Service Record Reports
Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.
Announcements & Help Library
Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.
Update patient information
Users can easily update student information, including parent consent for Medi-Cal and OHC.
Service Plans
Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No Plan.
Click on an item below to learn more
Service Compliance Report
A report showing submitted service minutes, regardless of who provided the service. This will assist in ensuring the appropriate number of services have been submitted, per the authorized plan.
Quick Service Minute Review
Users can easily see how many minutes of service have been submitted for the current month and year, based on the service date being entered
Review Previous Notes
Users can quickly review previous service notes without leaving the documentation screen.
Note Library
Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.
Caseload & Group Management
Users can quickly search for and add students to their caseload, including authorized minutes. Using our drag & drop feature, students can be placed into unique service groups.
Caseload & Group Billing
Users can easily document services for predefined groups or entire caseload
Service Record Reports
Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.
Announcements & Help Library
Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.
Update patient information
Users can easily update student information, including parent consent for Medi-Cal and OHC.
Service Plans
Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No Plan.
Parent Authorizations
Ditch the paper medical and medication forms and quickly send parents a request that they can easily and securely signed electronically.
Easily manage pending requests and send reminders in just seconds.
Once a parent e-signs, they will download the PDF file, get signed by physician and can easily upload the completed authorization from their phone, directly to the order in SpEdCare.
ORP Authorizations
Quickly send any ORP (Ordering, Referring and Prescribing) professional an authorization request, for them to sign electronically. The ORP will be presented with all necessary information and student files, to make an appropriate medical determination.
Easily manage pending requests and send reminders in just seconds.
Be notified if a request has been denied and easily review the ORP response, make corrections (if requested) and send again.
Compliance
- Once a request is sent, all claims are held, until authorization is received
- HIPAA release is included in parent request
- All electronic signatures meet federal and state guidelines
- ORP professionals, per requirements have access to required information, necessary to make a medical determination.
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Financial Reports
Coordinators can easily run “Date of Service” and “Check Date” reports with a variety of filters to quickly dive into the information that matters.
Claims View Reports
Coordinators can quickly review the status of claims that have been submitted.
Update patient information
Users can easily update student information, including parent consent for Medi-Cal and OHC.
Task Management Dashboard
Practi-Cal provides coordinators and designated staff with access to our Task Management portal. This management resource allows coordinators & Practi-Cal to:
- Manage and receive reminders on upcoming tasks
- Upload, store and retrieve program documents (CRCS, PPA, DUA, etc)
- Send, receive and store messages with Practi-Cal or internal staff.
- Receive weekly updates of changes and upcoming tasks.
- Annual Compliance Certification checklist
Announcements & Help Library
Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.
Submission Reports
Reports to show the number of monthly submissions by each active practitioner.
Review & Manage Uploaded Documents
Coordinators can easily review and manage prescriptions, MD orders, IHSP’s, Consent Documents, etc. that have been uploaded to SpEdCare.
Plan Compliance Report
Provides a report showing submitted service minutes for a student’s authorized Services, regardless of who provided the service.
Update Practitioner Information
Coordinators can add, remove or update practitioner information in SpEdCare. This includes various compliance and training elements, allowing SpEdCare to intuitively know who is allowed to claim for various services.
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Route Management
SpEdCare allows districts to setup and manage authorized transportation services, ensuring compliant, yet maximized reimbursement.
Mileage Calculation
Choose origin and destination and SpEdCare will calculate the direct route miles, to ensure maximum program compliance.
Drag & Drop
It has never been easier to manage students and routes. SpEdCare allows the user to add or move students to assigned routes easily by dragging and dropping the student name.
Intuitive
SpEdCare’s proprietary algorithms , know when it is authorized to release transportation claims for reimbursement. SpEdCare also allows for district to release held transportation claims, when services were provided by a third party.
Announcements & Help Library
Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.
Record Transportation Services
SpEdCare’s bulk entry, allows users to quickly and easily enter transportation services.
Click on an item below to learn more
Server Security
There are many firms in California offering LEA Billing services and software, but only a few of these firms have an “A” rating in server security. We strive to lead the way with security, because our number one goal is to protect your LEA’s confidential user and patient information. Additionally, our security rates higher than the leading special education management system in California. Want to know where your current vendor falls? Contact us and we will provide you with a link to verify.
Electronic Signatures
Our goal has always been to protect the user, the patient, and the district. This is why SpEdCare’s electronic signature exceeds the state requirements.
AB-1584 Vetted and Compliant - Do you know your liability?
LEA’s are now required to vet any third-party software provider who houses student information. CSBA’s Practi-Cal meets all California requirements.
Recent years have revealed changes in both the School-Based MAA program (RMTS) and LEA Billing Option Program (LBO) and your LEA will require a consultant with the experience, technology and support structure to assist in managing a successful program. As new eligible services, practitioner groups and free care are added to the LEA Billing Option Program, rest assured that Practi-Cal’s system is ready and consultants are prepared to assist you with on-boarding these new services.