LEA Billing Option Program

Practi-Cal offers the most advanced EHR and documentation system available to schools

Hello Program Leaders,

We are thrilled to take this opportunity to update you on the exciting endeavors happening at Practi-Cal. Our unwavering dedication to California schools has shaped our exceptional service and technology offerings. Our innovative web-based documentation system called “SpEdCare, is a student-centric medical EHR and special education documentation platform. This empowers providers to focus on outcomes, making SpEdCare an integral part of their process. All of these features are seamlessly integrated into one comprehensive software platform. We firmly believe that with the support of our experienced team, SpEdCare surpasses expectations in terms of user-friendliness, security, and compliance. Your program leaders and providers will appreciate the meticulous attention to detail we have invested in developing these resources.

Our ongoing commitment to LEA Coordinators is evident through the continuous support we provide, including visual dashboards that keep them ahead of the game. Every week, we offer live support and training webinars for coordinators and practitioners. Additionally, we conduct monthly virtual Program Health Check-up meetings with each program coordinator. To bring everyone together, we organize an annual virtual conference.

At Practi-Cal, we firmly believe that our ability to develop products and services that cater to the needs of California LEAs is the reason behind our outstanding customer retention. We are proud to serve clients who have been with us since 1997. Our deep knowledge and position as a trusted partner in our clients’ successes set us apart from other firms.

Practi-Cal is ideally positioned to implement the CYBHI (Children and Youth Behavioral Health Initiative) program for our clients. We are currently engaged with COEs and LEAs throughout the state as they identify their needs and implement strategies with MCPs. Practi-Cal has already launched CYBHI services in our EHR and documentation system. This integration allows for seamless facilitation of direct services from a single platform.

Seeing is Believing

We invite you to tour SpEdCare

Click a feature below to learn more about the benefits of SpEdCare.

Parent Authorizations

Ditch the paper medical and medication forms and quickly send parents a request that they can easily and securely signed electronically.

Easily manage pending requests and send reminders in just seconds.

Once a parent e-signs, they will download the PDF file, get signed by physician and can easily upload the completed authorization from their phone, directly to the order in SpEdCare.

ORP Authorizations

Quickly send any ORP (Ordering, Referring and Prescribing) professional an authorization request, for them to sign electronically.  The ORP will be presented with all necessary information and student files, to make an appropriate medical determination.

Easily manage pending requests and send reminders in just seconds.

Be notified if a request has been denied and easily review the ORP response, make corrections (if requested) and send again.


  • Once a request is sent, all claims are held, until authorization is received
  • HIPAA release is included in parent request
  • All electronic signatures meet federal and state guidelines
  • ORP professionals, per requirements have access to required information, necessary to make a medical determination.

“Our school district has been with Practi-Cal for the LEA and MAA Program for several years. Practi-Cal is dedicated as a partner in our success in these programs and is always available for meetings, trainings, reports and strategic ideas to improve health services for our children. Practi-Cal is accountable and we can always depend on them to ensure compliance while maximizing our revenue in these programs. We are very happy with their services, software and leadership. ”

– Assistant Superintendent, East Whittier City SD

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Route Management

SpEdCare allows districts to setup and manage authorized transportation services, ensuring compliant, yet maximized reimbursement.

Mileage Calculation

Choose origin and destination and SpEdCare will calculate the direct route miles, to ensure maximum program compliance.

Drag & Drop

It has never been easier to manage students and routes.  SpEdCare allows the user to add or move students to assigned routes easily by dragging and dropping the student name.


SpEdCare’s proprietary algorithms , know when it is authorized to release transportation claims for reimbursement.  SpEdCare also allows for district to release held transportation claims, when services were provided by a third party.

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Record Transportation Services

SpEdCare’s bulk entry, allows users to quickly and easily enter transportation services.

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Financial Reports

Coordinators can easily run “Date of Service” and “Check Date” reports with a variety of filters to quickly dive into the information that matters.

Claims View Reports

Coordinators can quickly review the status of claims that have been submitted.

Task Management Dashboard

Practi-Cal provides coordinators and designated staff with access to our Task Management portal.  This management resource allows coordinators & Practi-Cal to:

  • Manage and receive reminders on upcoming tasks
  • Upload, store and retrieve program documents (CRCS, PPA, DUA, etc)
  • Send, receive and store messages with Practi-Cal or internal staff.
  • Receive weekly updates of changes and upcoming tasks.
  • Annual Compliance Certification checklist

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Submission Reports

Reports to show the number of monthly submissions by each active practitioner.

Potential Lost Reimburmsent Reporting

Practi-Cal provides the most complete solution to assist coordinators focus on what is important.  Our Potential Lost Reimbursement reports highlight services that have been recorded, but held for a variety of reasons.  Our system also provides instructions on how to fix the issue, in order to have the records released for potential reimbursement.

Here are the areas that are tracked in this report:

  • Missing authorized orders
  • ORP (i.e. physician) is not valid
  • Transportation is missing service
  • Missing Supervision
  • Missing RMTS participation
  • Missing Assessments
  • Missing Parent/Medi-Cal Consent
  • Missing Nursing Supervision
  • Aide journal is not finished

Do you wish you could hold a virtual video IEP meeting AND get the IEP signed during the meeting?  HYQueue can do just that.

SpEdCare has combined a secure video conferencing room designed for practitioners, with the ability to document proof-of-service all on the same screen. Once your session is finished, you can save the record to SpEdCare for potential billing.

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Server Security

There are many firms in California offering LEA Billing services and software, but only a few of these firms have an “A” rating in server security.   We strive to lead the way with security, because our number one goal is to protect your LEA’s confidential user and patient information.  Additionally, our security rates higher than the leading special education management system in California.   Want to know where your current vendor falls?  Contact us and we will provide you with a link to verify.

Electronic Signatures

Our goal has always been to protect the user, the patient,  and the district.  This is why SpEdCare’s electronic signature exceeds the state requirements.

AB-1584 Vetted and Compliant - Do you know your liability?

LEA’s are now required to vet any third-party software provider who houses student information.  CSBA’s Practi-Cal meets all California requirements.

Pract-Cal (A Rating - California-Based)
Firm 1 (A Rating - National Company)
Firm 2 (B Rating - California-based)
Firm 3 (C Rating - California-Based)
Firm 5 (F Rating - National Company)
Firm 6 (No Security - California-Based)

We hope you found the information above helpful.  We invite you to learn more about our services and software.  Click this button to request a detailed proposal for our services & software.