LEA Billing Option Program

While other firms are pulling back, Practi-Cal is investing in the future of school-based claiming.

Recent years have revealed changes in both the School-Based MAA program (RMTS) and LEA Billing Option Program (LBO) and your LEA will require a consultant with the experience, technology and support structure to assist in managing a successful program.  As new eligible services, practitioner groups and free care are added to the LEA Billing Option Program, rest assured that Practi-Cal’s system is ready and consultants are prepared to assist you with on-boarding these new services.

“Our school district has been with Practi-Cal for the LEA and MAA Program for several years. Practi-Cal is dedicated as a partner in our success in these programs and is always available for meetings, trainings, reports and strategic ideas to improve health services for our children. Practi-Cal is accountable and we can always depend on them to ensure compliance while maximizing our revenue in these programs. We are very happy with their services, software and leadership. ”

– Assistant Superintendent, East Whittier City SD

Practi-Cal has service models to meet the needs of any District or COE.  Our goal is to match the appropriate service and software solutions to your LEA’s needs.  Click on a service model below to learn more.

Consultant-Driven Model

CSBA’s Practi-Cal offers industry leading support and software. Check out the options included in this model:

  • Experienced Program Consultant
  • Annual Planning and Compliance Meetings
  • Practitioner Training’s
    • In-Person
    • Live Webinar
    • Video Library
  • Access to Claiming Software
  • Access to Task Management Dashboard
  • Audit Support
  • Collaborative meeting support and attendance
  • Financial and Management Reports

Software-Driven Model

CSBA’s Practi-Cal provides a software licensing solution that goes beyond what other firms can offer.  This model can save your LEA costs and provide a complete solution for your LEA Billing Option Program.

LEA will receive all of the benefits of our Consultant-Driven model, with the exception that the assigned experienced consultant will provide support remotely.

This model does not lower consultant support,  just changing how it is provided.  This allows us to offer a lower fee for this model.

Click a practitioner type below to learn more about the benefits of SpEdCare.

Click on an item below to learn more

Prescribed Orders & Services

Supervising nurses can enter authorized services that will create a “known service”.  SpEdCare will intuitively hold claims until all authorized services are entered. Users can upload & review prescriptions and documents relevant to a students authorized services.

Documentation Templates

Like paper forms, supervising nurse can customize documentation templates for authorized services for the rendering practitioner to update with daily outcomes and notes.

Nursing Supervision

Supervising nurse can electronically review service records and approve or deny individual records or in bulk.  If denied, a notification will appear on the rendering practitioners screen with instructions. Nurse can also add additional notes to the service record.

Daily Procedure Logs

Quicker and easier than paper…..Users can quickly enter daily procedures such as; specialized health care, accompanying & monitoring, bus aide, etc..  Users can also, review prescribed orders, services and access service documentation templates created by the supervising nurse.  Multiple practitioners can add service to the log and as well as view previously recorded services by other rendering practitioners.

Note Library

Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.

Service Record Reports

Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Update patient information

Users can easily update student information, including parent consent for Medi-Cal and OHC.

Service Plans

Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No authorized Plan.

Click on an item below to learn more

Service Compliance Report

A report showing submitted service minutes, regardless of who provided the service. This will assist in ensuring the appropriate number of services have been submitted, per the authorized plan.

Quick Service Minute Review

Users can easily see how many minutes of service have been submitted for the current month and year, based on the service date being entered

Review Previous Notes

Users can quickly review previous service notes without leaving the documentation screen.

Note Library

Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.

Caseload & Group Management

Users can quickly search for and add students to their caseload, including authorized minutes. Using our drag & drop feature, students can be placed into unique service groups.

Caseload & Group Billing

Users can easily document services for predefined groups or entire caseload

Service Record Reports

Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Update patient information

Users can easily update student information, including parent consent for Medi-Cal and OHC.

Service Plans

Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No Plan.

Prescriptions

Services can be entered with or without prescription and SpEdCare will know how to process.  Also upload  & Review service prescriptions

Click on an item below to learn more

Speech Assessments

Quick, easy and compliant feature to record new SLP Assessment procedures.

Service Compliance Report

A report showing submitted service minutes, regardless of who provided the service. This will assist in ensuring the appropriate number of services have been submitted, per the authorized plan.

Quick Service Minute Review

Users can easily see how many minutes of service have been submitted for the current month and year, based on the service date being entered

Review Previous Notes

Users can quickly review previous service notes without leaving the documentation screen.

Note Library

Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.

Caseload & Group Management

Users can quickly search for and add students to their caseload, including authorized minutes. Using our drag & drop feature, students can be placed into unique service groups.

Caseload & Group Billing

Users can easily document services for predefined groups or entire caseload

Service Record Reports

Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Update patient information

Users can easily update student information, including parent consent for Medi-Cal and OHC.

Service Plans

Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No Plan.

Click on an item below to learn more

Service Compliance Report

A report showing submitted service minutes, regardless of who provided the service. This will assist in ensuring the appropriate number of services have been submitted, per the authorized plan.

Quick Service Minute Review

Users can easily see how many minutes of service have been submitted for the current month and year, based on the service date being entered

Review Previous Notes

Users can quickly review previous service notes without leaving the documentation screen.

Note Library

Users can save frequently used documentation templates to their library and use the templates as a base for service documentation. Simply update the template with the daily service outcomes. Assessment templates can also be saved to ensure program requirements are met.

Caseload & Group Management

Users can quickly search for and add students to their caseload, including authorized minutes. Using our drag & drop feature, students can be placed into unique service groups.

Caseload & Group Billing

Users can easily document services for predefined groups or entire caseload

Service Record Reports

Users can view, edit or delete previously entered services, as well as any progress notes that have been entered.

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Update patient information

Users can easily update student information, including parent consent for Medi-Cal and OHC.

Service Plans

Services can be entered for IEP/IFSP, Other Authorized Plan (504, IHSP, etc), or No Plan.

Click on an item below to learn more

Financial Reports

Coordinators can easily run “Date of Service” and “Check Date” reports with a variety of filters to quickly dive into the information that matters.

Claims View Reports

Coordinators can quickly review the status of claims that have been submitted.

Update patient information

Users can easily update student information, including parent consent for Medi-Cal and OHC.

Task Management Dashboard

Practi-Cal provides coordinators and designated staff with access to our Task Management portal.  This management resource allows coordinators & Practi-Cal to:

  • Manage and receive reminders on upcoming tasks
  • Upload, store and retrieve program documents (CRCS, PPA, DUA, etc)
  • Send, receive and store messages with Practi-Cal or internal staff.
  • Receive weekly updates of changes and upcoming tasks.
  • Annual Compliance Certification checklist

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Submission Reports

Reports to show the number of monthly submissions by each active practitioner.

Review & Manage Uploaded Documents

Coordinators can easily review and manage prescriptions, MD orders, IHSP’s, Consent Documents, etc. that have been uploaded to SpEdCare.

Plan Compliance Report

Provides a report showing submitted service minutes for a student’s authorized Services, regardless of who provided the service.

Update Practitioner Information

Coordinators can add, remove or update practitioner information in SpEdCare.  This includes various compliance and training elements, allowing SpEdCare to intuitively know who is allowed to claim for various services.

Click on an item below to learn more

(2017-2018) Route Management

SpEdCare allows districts to setup and manage authorized transportation services, ensuring compliant, yet maximized reimbursement.

Intuitive

SpEdCare’s proprietary algorithms , know when it is authorized to release transportation claims for reimbursement.  SpEdCare also allows for district to release held transportation claims, when services were provided by a third party.

(2017-2018) Drag & Drop

It has never been easier to manage students and routes.  SpEdCare allows the user to add or move students to assigned routes easily by dragging and dropping the student name.

(2017-2018) Mileage Calculation

Choose origin and destination and SpEdCare will calculate the direct route miles, to ensure maximum program compliance.

Announcements & Help Library

Practi-Cal has just released a newly enhanced library to communicate; new features, program changes, help topics and important reminders.

Record Transportation Services (Software Model)

SpEdCare’s bulk entry, allows users to quickly and easily enter transportation services.

Click on an item below to learn more

Server Security

There are many firms in California offering LEA Billing services and software, but only a few of these firms have an “A” rating in server security.   We strive to lead the way with security, because our number one goal is to protect your LEA’s confidential user and patient information.  Additionally, our security rates higher than the leading special education management system in California.   Want to know where your current vendor falls?  Contact us and we will provide you with a link to verify.

Electronic Signatures

Our goal has always been to protect the user, the patient,  and the district.  This is why SpEdCare’s electronic signature exceeds the state requirements.

AB-1584 Vetted and Compliant - Do you know your liability?

LEA’s are now required to vet any third-party software provider who houses student information.  CSBA’s Practi-Cal meets all California requirements.

CSBA's Pract-Cal (A Rating - California-Based)
Firm 1 (A Rating - National Company)
Firm 2 (B Rating - California-based)
Firm 3 (C Rating - California-Based)
Firm 5 (F Rating - National Company)
Firm 6 (No Security - California-Based)

Seeing is Believing

We invite you to tour SpEdCare

We hope you found the information above helpful.  We invite you to learn more about our services and software.  Click this button to request a detailed proposal for our services & software.