News
Innovative Ideas for Transferring AB 3632 Requirements from Mental Health to SELPAs
Responsibility for the mandates outlined in AB 3632 – Mental Health Services for Special Education Pupils – is now in the hands of California’s Special Education Local Plan Areas (SELPAs) following the passing of the State budget. This new responsibility has inspired SELPA directors across the state to rethink how to provide their federally-mandated, IEP-driven services
Below are some innovative ideas worth sharing. While these examples are not an exhaustive list of what each director is doing, they are exceptional examples of how to meet student needs within a restricted budget:
- Mildred Browne of Mt. Diablo SELPA plans to re-open a recently closed middle school as a family center. The facility will be staffed by both educators and licensed mental health therapists to not only provide for students, but also for families, thus reducing the need for 24 hour residential care.
- Bob Farran of Southwest SELPA (Los Angeles County) has developed an extended-day program. The program operates until 6:00 p.m. each school day and provides support to both the student and the family, which reduces the need for residential placements.
- Ron Powell of Desert/Mountain SELPA has, for many years, implemented school-based mental health services to students with disabilities. The SELPA operates as a school-based mental health clinic under the Early Periodic, Screening, Diagnosis, and Treatment (EPSDT) program.
MAA Planning Meetings
Have you scheduled an annual planning meeting with your Practi-Cal district representative?
If not, now is the time to start planning for the new school year and discuss strategies that can increase revenue and participation in the MAA program. Practi-Cal district representatives can provide you with a valuable and informative analysis of your district’s program revenues from past and present, along with recommendations to reach your goals! For more information, contact us at (888) 944-7798.
Random Moment Time Survey (RMTS)
CDHCS recently released guidance for Local Education Agencies on the new MAA time claiming process of Random Moment Time Survey (RMTS). According to the information provided, school districts must have a written plan modeled after the Los Angeles Unified School District’s plan and approved by CDHCS in order to participate in RMTS, as LAUSD is the only California school district approved to perform MAA using RMTS. Upon plan approval, school districts may begin using the new claiming method in the first quarter of 2012-2013.
While this new method is optional, the intent is to streamline the claiming process and relieve some of the program burden from time survey participants. Because RMTS is new to California and limited guidance has been provided by CDHCS, the long-term success of the new method is not guaranteed. Practi-Cal remains at the forefront of these changes and will continue to advise clients of any new changes resulting from the RMTS process. For more information, contact us at (888) 944-7798.
CRCS UPDATE
The California Department of Health Care Services, on behalf of participating school districts, provided LEA Billing Option Program Cost and Reimbursement Comparison Schedule (CRCS) documentation update training in May. The main function of California’s CRCS report is to provide total estimated costs of LEA services provided in relation to the reimbursement received by California school districts.
The training focused on requirements for documenting costs of special education-related health services provided to California students, and included a review of financial and program documentation needed to complete the report and recommendation to create a CRCS audit binder. The full training curriculum is available for download on the California Department of Health Care Services LEA Billing Option Website.
LEA Billing Option Program CRCS Training Highlights
The California Department of Health Care Services has provided important information regarding future CRCS reporting requirements.
Records retention
CRCS supporting documentation such as financial and payroll reports should be kept on file for three years after filing the CRCS report with DHCS. As the filing date is 15 months after the end of the fiscal year, districts should retain CRCS supporting documentation for a period of 4.5 years after the end of the fiscal year in which costs were incurred.- ie. CRCS FYE 6/30/09 is due no later than 11/30/10. Records should therefore be retained until 11/30/13.
CRCS audits
Health program auditors from the Financial Audits Branch (FAB) will conduct an audit of either the Desk Review or Field Review submitted with the CRCS report.- Each district will be contacted by the FAB department via mail or telephone in relation to the audit to be performed and requested documentation. For audit questions or concerns, contact your LEA representative or DHCS.
IRUS report
California Department of Health Care Services will no longer provide the Interim Reimbursement and Unit of Service Report or the IRUS Report after this fiscal year.- Beginning FY July 1, 2011, participating LEA agencies must provide this information from internal or contracted accounting systems in order to complete the CRCS Report. As the IRUS report is imperative to complete the CRCS report, districts were encouraged to ensure this process was in place before June 30, 2011.
-
What's New
-
2011/12 Time Survey Periods are:
* 1st : Sep 6, 2011 - Sep 12, 2011
* 2nd : Nov 14, 2011 - Nov 18, 2011
* 3rd : Jan 30, 2012 - Feb 3, 2012 -
2010/11 Time Survey Periods are:
* 1st : Aug 4, 2010 - Aug 10, 2010
* 2nd : Dec 2, 2010 - Dec 8, 2010
* 3rd : Jan 25, 2011 - Jan 31, 2011
* 4th : Apr 26, 2011 - May 2, 2011 - We are pleased to announce our new Webinar MAA Trainings to give you the detailed training you need and offer you job specific and individual trainings with more flexibility around your schedule... read more
News
- Children’s Health Coverage Programs in California...Read More
- California now has the largest number of people without health insurance — 6.9 million — of any state in the nation...read more
- CSBA's Practi-Cal Online MAA training via Webinar is Proven Successful...read more
- CSBA works with State Legislature to Mitigate Potential Funding Shortfalls...read more
- Feds Propose To Relax Parental Consent Regulations...read more
- Autism Speaks Develops FAQs on the New Autism Insurance Law...read more
- State Insurance Commissioner: Autism Benefits 'Long Overdue'...read more
- Every child deserves a healthy start in life and with the help of caring families, schools, and communities...read more
- Innovative Ideas for Transferring AB 3632 Requirements from Mental Health to SELPAs... read more
- Have you scheduled an annual planning meeting with your Practi-Cal district representative?... read more
- CDHCS recently released guidance for Local Education Agencies on the new MAA time claiming process of Random Moment Time Survey (RMTS). According to the information provided... read more
- The California Department of Health Care Services, on behalf of participating school districts, provided LEA Billing Option Program Cost and Reimbursement Comparison Schedule (CRCS) documentation update training in May... read more
- The California Department of Health Care Services has provided important information regarding future CRCS reporting requirements... read more
-
2011/12 Time Survey Periods are: